A Treasurer’s Report for a Homeowners Association (HOA) board meeting typically provides a financial overview of the HOA’s finances and addresses key financial activities, such as income, expenses, cash balances, and budget status. Here’s a general structure for a Treasurer’s Report:

1. Opening Summary

• Purpose: Briefly states the goal of the report, often highlighting the overall financial health of the HOA and any significant financial developments.
• Time Period: Specifies the period covered by the report (e.g., the previous month, quarter, or year-to-date).

2. Financial Summary

• Cash Balance: Reports on current cash balances across all accounts, typically including:
  • Operating Account: Used for day-to-day expenses.
  • Reserve Account: Funds set aside for long-term maintenance and repairs.
  • Other Accounts: Any additional accounts, such as a contingency fund or special assessment fund.
• Accounts Receivable: Shows the total dues owed by homeowners, including any overdue amounts and the status of collections.

3. Income and Expense Review

• Income: Breaks down actual income received during the period, such as:
  • HOA Dues/Assessments: The primary income source, including a comparison of expected versus actual collections.
  • Other Income: Any additional sources like fees, fines, or interest earned.
• Expenses: Summarizes major expenses incurred, grouped by categories like:
  • Maintenance and Repairs
  • Landscaping and Groundskeeping
  • Insurance Premiums
  • Administrative Costs (such as legal fees, accounting, and office supplies)
• Budget Comparison: Compares actual income and expenses against the budget to identify any variances, providing context for areas over or under budget.

4. Reserve Fund Analysis

• Reserve Balance: Details the current balance in the reserve fund and compares it to the targeted reserve amount.
• Projected Expenses: Highlights any planned or upcoming reserve expenditures (e.g., roof replacement, road repairs) and the sufficiency of the reserve fund to cover these costs.
• Reserve Study: If relevant, notes if there’s an updated reserve study or any recommendations for adjusting the reserve allocation.

5. Accounts Receivable and Collections Status

• Outstanding Dues: Reports on overdue assessments, showing the number of delinquent accounts and the total amount outstanding.
• Collections Efforts: Provides updates on collections efforts, such as payment plans, legal actions, or lien filings, to recover delinquent funds.

6. Summary of Financial Activities and Issues

• Significant Transactions: Details any significant purchases, investments, or expenses during the period.
• Financial Issues: Highlights any potential concerns (e.g., higher-than-expected expenses, budget shortfalls, or cash flow concerns) and any recommendations to address these issues.

7. Closing Remarks and Recommendations

• Provides a summary assessment of the HOA’s financial health and makes any necessary recommendations (e.g., adjustments to the budget, additional funding for reserves, or changes to dues).
• Proposes any action items for board approval, like authorizing a large expense or adjusting the dues for the upcoming period.

Example Summary:

“Overall, the HOA remains financially stable with a cash balance of $X in operating and $Y in reserves as of [date]. While we saw some unexpected expenses in landscaping this month, we are still on track with the annual budget. Accounts receivable are at 95% of expected collections. I recommend discussing possible actions to address overdue accounts and considering a slight increase to monthly dues next fiscal year to maintain reserve fund goals.”A Treasurer’s Report for a Homeowners Association (HOA) board meeting typically provides a financial overview of the HOA’s finances and addresses key financial activities, such as income, expenses, cash balances, and budget status. Here’s a general structure for a Treasurer’s Report: